Notary Public Enfield & Haringey

Mark Green
Notary Public
Telephone: 07818 718669
Address:  6 Dawlish Avenue London N13 4HP

Important Information

1. Why a notary? It is almost always the case that you have been asked to see a notary because you have a document that needs to be used abroad. Seeing a notary is never a mere rubber-stamping exercise. The international duty of a Notary involves a high standard of care. This is not only towards the client but also to anyone who may rely on the document and to Governments or officials of other countries. These people are entitled to assume that a Notary will ensure full compliance with the relevant requirements both here and abroad; and to rely on the Notary’s register and records. Great care is essential at every stage to minimise the risks of errors, omissions, alterations, fraud, forgery, money laundering, the use of false identity, and so on.

Notaries are appointed by the Court of Faculties of the Archbishop of Canterbury and are subject to regulation by the Master of the Faculties. The Faculty Office is the administrative body of which the Master of the Faculties is head and it is responsible for the governance of notaries. My notarial practise is regulated through the Faculty Office of the Archbishop of Canterbury.

2. Appointments
I offer appointments as a sole practitioner during business hours. I also offer appointments outside of business hours and at weekends. All appointments must be arranged in advance. If the appointments take place outside of my business address, I will make an additional charge to cover travelling time and expenses. Occasionally I may not be able to see you within the timeframe you require, or I may decide that I am not able to act for you in which case I will advise you that that is the case and will provide you with the necessary information to locate an alternative notary.

3. Signatures
The Notary should normally witness your signature. Please do not sign the document in advance of your appointment with me.

What you need to do before the appointment

4. Papers to be sent to me in advance
It will save time, expense and mistakes if, as long before the appointment as possible, you can let me have the copies of:

  • The documents to be notarised
  • Any letter or other form of instruction which you have received about what has to be done with the documents.
  • Your evidence of identification

These can be scanned and emailed to me.

Please do not sign the document in advance of your appointment with me.

5. Identification
I will need to be satisfied as to your identity and I will need you to produce by way of formal identification the original of (in preferred order):

  • Your current passport (or, if not available)
  • A current new driving licence (with photo) or national identity card AND
  • A utility bill, credit card or bank statement showing your current address which should not be more than 3 months old or council tax bill

If neither of the above are available, at least two of the following:

  • A current government or police issue certificate bearing a photo or other formal means of identification
  • A utility bill, credit card or bank statement showing your current address which should not be more than 3 months    old or council tax bill

You must also bring any other means of ID which may be referred to in the papers sent to you as being required such as a foreign Identity Card. I may also ask to see further evidence of identity such as marriage certificates etc and will advise you of this if necessary.

6. Proof of names
In a case where the name on the document is different from the name you are currently using, or there has been a variation in the form of spelling of the name over the years, please provide me as appropriate with Certificates of Birth, Marriage or Divorce Decree or Change of Name Deed showing all the different names that you use. If there has been a change of name, then I will need to see a copy of the Deed Poll or Statutory Declaration which dealt with it.

7. Proof of capacity
I will need to be satisfied as to your legal capacity, your authority and your understanding and approval of the documents. I will endeavour to ensure that the document, in the manner of its execution, its form and substance achieves its purpose. I will also need to be satisfied that you are acting voluntarily and that no fraud, violence or duress is involved and that the required formalities of English law and the relevant foreign law are complied with. If I am not satisfied about any one of these things, I would not be able to act for you.  

8. Advice on the document
If you bring a document to me for authorisation as a Notary, I will advise you as to the formalities required for completing it. However, I will not be attempting to advise you about the transaction itself. My obligation is to be satisfied that you understand the content of the document and that you intend to be bound by it. I advise you to first seek advice from your own independent legal advisor who either practises in or is skilled in the law of the jurisdiction to which the document will be used.

9. Written Translations
It is essential that you understand what you are signing.

  • If the document is in a foreign language which you do not understand sufficiently, I may require a translation be obtained. If I arrange for a translation, a further fee will be payable, and I will provide you with details of this
  • If you arrange for a professional translation, the translator should add his/her name, address, relevant qualification, and a certificate stating: “Document X is a true and complete translation of document Y, to which this translation is attached.”

10. Oral Interpreter
If you and I cannot understand each other because of a language difficulty, we may have to make arrangements for a competent interpreter to be available at our interview and this may involve a further fee.

11. Companies, Partnerships, Charities and Clubs
If a document is to be signed by you on behalf of a company, a partnership, a charity, club or other incorporated body, there are further requirements which need to be satisfied before the appointment.

In each case:
1. Evidence of identity of the authorised signatory (as listed above).
2. A copy of the current letterhead (showing the registered office if it is a company).
3. A Letter of Authority, Minute, Resolution or Power of Attorney, authorising you to sign the document.

Additionally, companies: Certificate of Incorporation and of any Change of Name, a copy of the Memorandum and Articles of Association, Details of Directors and Secretaries. In all instances I will be carrying out various company searches, which may have an effect on the level of fees charged.

Additionally, partnerships, clubs, etc: A Partnership Agreement; or relevant Trust Deed; or Charter; or Constitution/Rules.

12. Notarial Charges
Details of my notarial charges/fees are set out below.

If the matter is simple, I will endeavour to charge a fixed fee to include disbursements (expenses). I do not charge VAT on my fees. If at the appointment when we meet the matter proves more complicated than anticipated or there are more documents or people involved, I reserve the right to increase the fixed fee or charge you at my hourly rate but would not do so without advising you of this and obtaining your approval.

For more complicated or time-consuming matters the fee will be based on my hourly rate of £300 subject to a minimum fee of £80, plus disbursements (expenses). The fee charged may include time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping. Letters, emails and phone calls are each charged based on time taken. If I am asked to do urgent work or work which needs to be done outside business hours or at the weekend, I reserve the right to increase the fixed fee or my hourly rate but would not do so without advising you of this in advance and obtaining your approval.

Occasionally unforeseen or unusual issues arise during the course of the matter which may result in a revision of my fee estimate. Examples of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of the receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. I will notify you of any changes in the fee estimate as soon as possible.

Payment can be made by bank transfer. Payment of my fee and disbursements is due before the document has been prepared or by agreement, after the document has been prepared (please note I may retain the document pending payment in full).

13. Disbursements
I may be required to make payments of expenses (disbursements) on your behalf. Expenses may include postage and courier costs, travelling expenses, copying charges, charges made by Registries for certified copies, translator or interpreter fees, legalisation costs and other costs. I will not incur these expenses without first obtaining your consent to do so.

Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign, Commonwealth and Development Office and, for some countries, additional legalisation is required through the relevant embassy or consulate. The costs of legalisation will either be included in a fixed fee or if my fee is based on my hourly rate, details of the likely cost will be explained to you at the outset wherever possible.

14. Typical Stages of a notarial transaction
Each notarial matter is different and the requirements and timescales will vary greatly according to whether the client is a private individual or a company and in particular according to the processing times of third parties such as the Foreign, Commonwealth and Development Office, legalisation agents, translating agencies and couriers, etc. 

Some of the typical key stages are likely to include:

  • Receiving and reviewing the documents to be notarised together with any instructions you may have received
  • Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
  • Checking the identity, capacity and authority of the person who is to sign the document
  • If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would mean checking with the appropriate academic institutions.
  • Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
  • Drafting and affixing or endorsing a notarial certificate to the document
  • Arranging for the legalisation of the document as appropriate
  • Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019

Legalisation in the UK is the process whereby a Notary’s signature and seal are verified and confirmed by the Foreign, Commonwealth and Development Office (FCDO), whereby they attach a certificate (called an Apostille) to the notarised document. In addition, some countries require legalisation by their own embassy or consulate in England.

15. Insurance
 In the interests of my clients, I maintain professional indemnity insurance at a level of at least £1,000,000.00 per claim.

16. Termination/ Your Right to Cancel
You may terminate your instructions to me at any time by giving me reasonable written notice. All fees and disbursements incurred up to the date of termination will be charged.
Consumer Cooling Off Cancellation Period (Consumer Contracts Regulations 2013 (“CCR”)):

  • Where the CCR apply (typically where you are an individual consumer and my contract with you was concluded either at or following a meeting with you or by a form of distance communication) you have a cancellation period of 14 days after the date you sign my retainer letter or the date on which you continue to give me instructions, whichever is earlier.
  • You can cancel your contract within the cancellation period by giving me a clear statement and I will reimburse all payments received from you by the same method that you used, at no cost to you, without undue delay, and not later than 14 days after the day on which you inform me of the cancellation.
  • If you ask us to begin work during the cancellation period, you can still cancel but you must pay me an amount in proportion to the work which I have performed, and this proportion will not be reimbursed to you.

17. Termination by me
 I reserve the right to terminate my engagement by you if I have good reason to do so, for example, if you do not pay a bill or comply with my request for a payment on account or you fail to give me the co-operation which I am reasonably entitled to expect.

18. Complaints
My notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury, whose contact details are:
The Faculty Office
1, The Sanctuary
London SW1P 3JT
Telephone 020 7222 5381 Email

If you are dissatisfied about the service, you have received please do not hesitate to contact me. If we are unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.

In that case please write (but do not enclose any original documents) with full details of your complaint to:
The Secretary of The Notaries Society
P O Box 1023
Ipswich IP1 9XB

If you have any difficulty in making a complaint in writing, please do not hesitate to contact the Notaries Society/the Faculty Office for assistance.

Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 8 weeks from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman, if you are not happy with the result:
Legal Ombudsman
PO Box 6167
Slough SL1 0EH
Tel : 0300 555 0333
Email :
Website :

If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman within 6 months from the conclusion of the complaint process.

19. Governing law and jurisdiction
The law governing my contract with you shall be governed by the law of England and the courts of England and Wales shall have exclusive jurisdiction over any dispute or claim relating to the service I provide to you.

20. Notarial Records and Data Protection
When I carry out my work for you, I am required to make an entry in a formal register, which is kept by me as a permanent record. I will retain a copy of the notarised documentation with that record. My practice is a registered with the Information Commissioner’s Office. Personal data received from clients is held securely and not capable of being accessed externally. Data collected as part of notarial records is used solely for the purposes of meeting our professional legal responsibilities as Notaries Public. Please see website for full details of my privacy policy.